APL Logistics Americas, Ltd Payroll/Vendor Manager in Scottsdale, Arizona

Payroll/Vendor Manager

Description

The Payroll/Vendor Manager’s primary responsibility is managing payroll services provided by Ceridian and all related activities for the North American Region.The incumbent develops and controls tasks necessary to accomplish the organization’s employee payables including payroll processing, audit management, and vendor management.The role is responsible for various internal and external relationships including vendor management, internal and external auditors, and state and federal agencies.The manager serves as the subject matter expert for payroll and processes.

Key Result Areas

  • Third Party Contract Management

  • Establish systems and processes to obtain compliance, mitigate costs, and ensure data integrity and quality.

  • Responsible for interpreting and articulating data trends to internal business and Ceridian.

Key Accountabilities/Job Duties

Employee Life Cycle.

  • Provide new hire employee ID and information required to access the Ceridian services and complete required client approvals.

  • Submit to Ceridian one time earnings payments or adjustments to employee deductions; changes to job, organization and pay groups; update client systems upstream and downstream of Ceridian systems; changes to access levels and authorities.

  • Review garnishment reports to ensure all garnishments were provided to Ceridian for processing, notify Ceridian of any unscheduled and/or special payroll runs that will impact garnishment data; and notify Ceridian in advance of any bonus runs or lump sum payments.

  • Respond to inquiries related to expatriate employees.

  • Timely notification to Ceridian of employee terminations and reductions and respond to employee and Human Resources regarding separation process and instruction regarding termination payment amounts.

  • Manage overpayment process (communication, tracking, etc.)

  • Respond to employee inquiries related to company payroll policies and non-Ceridian third party services; provide support for inquiries related to historical data/transactions to Ceridian and facilitate, support, and resolve internal employee appeals and resolve and counsel on employee issues.

Payroll Processing

  • Notify Ceridian of all company processing requirements and assist in resolving payroll issues.

  • Review payroll processing output to ensure it is complying with expectations and payroll reconciliation as needed.

  • Assist Ceridian regarding tax processing, including completion of Setup Remittance information forms; notification of all new tax ID and remittance frequency changes and timely provide agency notifications and changes to Ceridian; review and approve tax forms, payroll tax returns, tax slips and other tax reports prior to distribution.

  • Review and verify general ledger information and resolve general ledger exceptions.

  • Provide year-end adjustments and additional year-end information in accordance with agreed schedule.

Payments Services

  • Assist with funding payroll, provide Ceridian timely notification of stop payments, employee overpayments and pay adjustments.

  • Define and communicate to Ceridian requirements for special or bonus payroll processing.

  • Provide Ceridian updates of any changes to payment requirements for third party remittances and notify Ceridian of any union due requirement changes.

  • Reconcile/verify third party invoices to ensure proper third party remittances.

  • Make payments to unions for membership, dues and other union related payroll withholdings.

Time and Attendance:

  • Establish and maintain company level pay codes, pay rules, schedules, defaults, holidays, entitlements, time off accruals and labor distribution rules and communicate to Ceridian.

  • Approve that configuration modifications meet requirements in Dayforce.

  • Lock, validate and commit timesheets and confirm all data is correct and ready for processing by Ceridian.

  • Resolve any time related items escalated from Ceridian.

  • Operative add-on modules:forecasting and budgeting.

  • Respond to employee inquiries related to time and attendance data, policies, timecards.

  • Track and update employee entitlements.

  • Calculate statutory holiday pay (Canada only), overtime hours and accruals and calculate retroactive payments.

  • Notify Ceridian of attendance changes that impact payroll.

Liaison with Internal Teams and APLL’s external real estate broker Mohr:

  • At project level, filter, validate, and consolidate APLL internal Real Estate needs.

  • Based on those needs, liaise between APLL business teams and Mohr to ensure we are all aligned on objectives/key decision factors to ensure Mohr is pursuing desired solutions

  • Work with Mohr to develop pricing that will be utilized in our pricing models to justify rate structures, customer profitability and rates of capital investment return in CLS and other LOBs

  • Continually refine Mohr IT capabilities/view to develop best in class customer-facing solutions

  • JIT resource for Mohr’s handling of our CAM recons and budgets

Liaison with KL “Americas Lease Team” and Scottsdale:

  • High level oversight of KL workflows including vendor lease payments and FAS13 adjustments.

Qualifications

Required Education

  • Bachelor’s degree or equivalent experience

Experiences

  • Minimum of seven (7) years of progressive experience in payroll and previous experience standardizing and implementing, processes and procedures.

  • Minimum of five (5) years of project management, including overseeing and designing projects for process improvement.

  • Minimum of five (5) years of managerial/supervisory experience preferred

  • Specialized knowledge and ability to interpret and apply federal, state, province and local laws, rules and regulations relating to payroll

  • Ability to work with sensitive and confidential information

  • Knowledge of accounting principles and practices preferred

  • In-depth knowledge and experience of payroll calculation and processing

  • Proficiency in relevant payroll and accounting software

Skill Sets

  • Proficiency utilizing databases, developing complex reports and researching

  • Attention to detail and accuracy

  • Planning and organizing

  • Scheduling and monitoring

  • Communication skills

  • Problem analysis and problem-solving skills

  • Delegation

  • Decision-making

  • Teamwork – showing a commitment to teamwork and collaboration

  • Respect – extending dignity and respect to all people

  • Integrity – fostering trust and a positive work environment

  • Innovation – bringing creativity to the workplace

  • Customer Focus – achieving Company, department, and personal goals through a strong customer focus

Language Skills

  • English

Job: Finance

Primary Location: US-AZ-Scottsdale

Work Locations

USA Scottsdale CSC - APLL(0306)

17600 N. Perimeter Drive, Suite # 150

Scottsdale,85255

Organization Finance

Job Schedule Full-time

Job Type Standard

Travel Yes, 10 % of the Time

Req ID: 180000Q6