APL Logistics Americas, Ltd Admin Assistant I (CLS) in Shepherdsville, Kentucky

Admin Assistant I (CLS)

Description

Position is responsible for providing timely and accurate administrative, accounting and Human Resources support to operations and the Administrative department.

Responsibilities:

This position is responsible for, but not limited to, the following:

Accounting

  • Code, date, and approve Accounts Payable vouchers in timely and accurate manner.

  • Batch Accounts Payable (AP) and Accounts Receivable (AR) invoices and transmit data to Head Quarters(HQ). Ensure invoices have pass through charges to customers.

  • Verifies sales and AP with HQ Accounting mid and end of month.

  • Prepare sales invoice for revenue; ensuring accurate coding to capture all fees and charges.

  • Audit and verify general ledger.

  • Audit income statements for accuracy, assisting General Manager with financial information.

  • Prepare journal entries for accounting for reclassification of revenue and AP, including payroll.

  • Maintain AR report.

  • Prepare management reports, including invoicing summary and performance reports.

  • Maintain and balance petty cash at the facility.

Administrative

  • Maintain time keeping system and reports. Process weekly time reports and audit weekly payroll.

  • Maintain employee attendance and Paid Time Off (PTO) records.

  • Administer worker’s compensation reporting.

  • Maintain OSHA reporting records for the facility.

  • May assist in or provide employee compliance training.

Human Resources

  • Prepare all new hire documents following established company procedures.

  • Establish and maintain personnel records following company confidentiality standards.

  • Schedule the orientation of new employees.

  • Administer benefits orientation for new hires and open enrollment for warehouse employees.

  • Process electronic transactions for employee leaves of absence.

Key Result Areas:

  • Accurate and timely reporting for all financials and Metric Tracking.

  • Participate in the APL Logistics Continuous Improvement (ACI) Model for operational efficiency to improve business process, increase proficiency and increase efficiency through waste elimination.

  • Position requires the incumbent’s performance to meet and occasionally exceed standards as set by the company for safety, quality, productivity and customer services.

Qualifications

  • High School diploma or equivalent required

  • 1-2 years of experience in one or more of the following areas: General accounting experience including AR and revenue/expense accruals; HR processing of employee transactions such as payroll, benefit enrollments, etc.

  • Familiar with MS Office and database management

  • Good filing and organizational skills

  • Proficient in data entry and 10 key calculator

  • Good math skills

  • ADP, e-time, Kronos software experience

  • Solid command of English, both written and verbal

  • Ability to adhere to confidential guidelines

  • Attention to detail

  • Strong customer service focus

  • Must act in a professional manner and be a team player

Additional Knowledge, Skills & Abilities:

  • College Coursework preferred

  • Spreadsheet skills preferred

  • Spanish speaking a plus

  • Teamwork - showing a commitment to teamwork and collaboration

  • Respect - extending dignity and respect to all people

  • Integrity - fostering trust and a positive work environment

  • Innovation - bringing creativity to the workplace

  • Customer Focus - achieving Company, department, and personal goals through a strong customer focus

Job: Offices Services/Administration

Primary Location: US-KY-Shepherdsville

Organization Region North America

Job Schedule Full-time

Job Type Standard

Travel No

Req ID: 180000WG